Real estate portfolio management
When a company needs an office, it looks for an asset to purchase or lease or builds the premises. Occupancy, ownership and financial management of the real estate are the business activities for which managers appreciate applying software and tools.
Business demands
- Real estate acquisition
(purchase and lease)
- Financial management
- Asset portfolio management
IWM software features
- Strategic planning
- Transaction management
- Lease analysis
- Lease management
- Lease accounting
- Portfolio management
- Tax management
The main benefit of implementing an integrated workplace management system for the real estate management area is a possible cost reduction. The software helps businesses to aggregate and analyze data relevant for the real estate asset. The effective organization of business resources, understanding strategy plans and available options help managers make budget-saving decisions.
Capital project management
Business environments are not static. Companies may grow or reorganize the structure and workflows. And corporate buildings also may need to change to fit the new reality accordingly. Capital management deals with the design and development of the new facilities as well as with redesign, expansion and improvement of the existing premises.
Business demands
- Design and construction of new facilities
- Expansions, renovations, or replacement of existing facilities
IWM software features
- Capital planning and execution of projects
- Documentation and design management
- Project management
- Procurement
- Cost and resource management
- Planning and scheduling
- Critical path analysis
For managers, construction workers, operators, building owners, an integrated workplace management software is an assistant for planning the future, keeping track of construction projects, collecting information and project documentation. Providing a digital platform to access and search for information and documents, an integrated workplace solution helps stakeholders increase collaboration and interaction transparency.
Space and facilities management
Corporate building owners and occupiers want to know how their buildings are used by their employees and visitors, which facilities and services an office requires. The statistics and analysis of such data allow managers to make office premises a better place to work and ensure a good user experience.
Workspace utilization, rooms and desks scheduling, booking and management are other tasks that an integrated workplace management software helps managers cope with.
Business demands
- Strategic facility planning
- Facility management
- Space management
- Premises and employee service management
IWM software features
- Facility scenario modeling and analysis
- Building information modeling
- Space planning
- Space scheduling
- Rooms and desks booking
- Resource scheduling
- Service management
- Move management
Having visualized floor plans and space utilization and reservation information at an interactive workplace management tool, office premises managers may boost user experience. With the help of analytics from software, a business can provide relevant services and apply maintenance efforts right the way their users need.
Maintenance management
Office premises and facilities also require some fixes, remodeling or renovation from time to time. Automation of maintenance and support business activities, along with the database containing information about the building condition, service vendors, work orders, inventory of available replacements and tools offered by an integrated workplace management solution, is vital for efficient asset management.
Business demands
- Asset support management
- Maintenance management
IWM software features
- Preventive maintenance tasks
- Corrective maintenance plans
- Warranty tracking
- Work requests
- Inventory management
- Vendor management
- Order administration
- Facility condition assessment
In the field of office premises support and maintenance, the functionality of integrated workplace management solutions is intended for the retention of premises’ useful life. Managing all maintenance and support activities via a digital platform simplifies dealing with multiple flows, prioritizing maintenance tasks and keeping repair costs within budget constraints.
Sustainability and energy management
Corporate environmental responsibility is the trend many businesses support now. Corporate building owners think of ways to reduce energy and water consumption and waste production and implement green energy sources and sustainability approaches.
Business demands
- Sustainability management
- Energy management
IWM software features
- Real-time resource consumption measurement
- Energy efficiency analysis
- Sustainability performance metrics
- Integrations with building management systems
Integrated workplace management systems allow measuring resource and energy usage, analyzing the consumption, monitoring and preventing resource wasting activities. Via building management systems, an integrated tool helps automatically adjust heating and cooling systems and lighting, minimize consumption and reduce costs of resources. Resource-saving features of an integrated workplace management system help businesses implement a sustainable and responsible attitude to the environment.
The gap between offered integrated workplace management solutions and customers’ needs
Five core areas of application mentioned above and the rich feature list make integrated workplace management software highly desirable and Verandix’s analysts predict the growth to $737 million in 2024 in expenditure on IWMS. However, the ever-changing business environment raises new challenges and opens up new horizons to reach for vendors of integrated workplace management solutions. There are three groups of still uncovered needs of IWMS buyers.